2026 La Grange Carnival Food Vendor Application Form

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Vendor / Space Request Information

Business Name(Required)

Primary Contact Name(Required)

First Last

Primary. Contact Email(Required)

On-Site Contact Name(Required)

First Last

Person who will be physically present and reachable during setup, inspection, and operating hours.

On-Site Contact Email(Required)

On-Site Contact Cell Phone(Required)

Setup and Layout

Vendor Setup Type(Required)

Choose what best categorizes your set-up

10' x 10' tent/booth

Food Truck

Food Trailer

Cart of Small Mobile Setup

Other

Requested Space Size(Required)

10' x 10'

10' x 20'

Other

Larger Space Explanation(Required)

Please explain why additional space is needed. Include equipment, tables, coolers, prep area, serving area, and any other setup details.

Food Truck / Trailer Dimensions

Total length, including hitch/generator/bumpers(Required)

Total width with service window closed(Required)

Total width with service window open(Required)

Height(Required)

Total Operating Footprint (Length)(Required)

Total Operating Footprint (Width)(Required)

Service Side(Required)

Driver Side

Passenger Side

Rear

Multiple Sides

Upload Setup Photo or Layout

Upload a photo, sketch, or layout showing your booth, truck, trailer, serving window, generator, tables, coolers, and customer line area.

Accepted file types: jpg, pdf, png, Max. file size: 1 GB.

Describe Your Setup(Required)

Briefly describe your full Carnival setup, including tent/truck/trailer, serving area, cooking or warming equipment, coolers, tables, signage, and where customers will line up.

Tent Details

Will You Use a Tent?

Yes

Not Sure

Tent Size

10' x 10'

10' x 20'

Other

Tent Weight Acknowledgement(Required)

Yes, I understand and will abide by the weight guidelines.

I understand that tents must be properly secured with weights (minimum 40 lbs per tent leg) and that stakes are not be permitted.

Power

Power Needed?(Required)

Power availability is not guaranteed.

No power needed

Yes, standard 110V

Yes, multiple 110V outlets

Yes, higher power needs

Not sure

Generator(Required)

I will not use a generator

I request permission to use a generator

Not sure

Describe the generator type, size, fuel source, noise rating if known, and where it would be placed.(Required)

Food Handling Type

Food Preparation Location(Required)

Prepared on-site only

Prepared at a commercial kitchen / commissary

Combination of both

Prepared at home (Cottage Food - pre-packaged only)

Cottage Food Compliance

Yes. I understand that cottage food products must be pre-packaged, shelf-stable, and comply with Illinois Cottage Food laws. No open food preparation or cooking will occur at the event.

How will food be handled?(Required)

You may select more than one.

Pre-packaged only (no open food handling)

Open food handling (serving, plating, assembling)

Cooking raw food on-site

Reheating food on-site

Cold holding only

Hot holding only

ERROR - You selected both Cottage Food and on-site food handling other than pre-packaged. Cottage Food Vendors can only served pre-packaged goods only. If you submit, this application will be rejected.

Handwashing Station Confirmation(Required)

I will provide a temporary handwashing station with a water container with spigot (hands-free flow preferred), wastewater bucket, pump soap, single-use paper towels, trash container

Describe your handwashing setup.(Required)

Surface Sanitizing Confirmation(Required)

Yes, I will provide a sanitizing solution in a bucket or container, along with wiping cloths, and will have appropriate test strips available to ensure proper sanitizer concentration throughout the event.

Utensil Washing Method(Required)

I will bring enough utensils and not wash onsite

I will use a wash/rinse/sanitize system onsite

Sanitizing Station for Utensils Confirmation(Required)

If I wash utensils onsite, I will provide a wash, rinse, and sanitize setup (3 separate containers) for utensils and equipment, along with an approved sanitizer (bleach or equivalent) and appropriate test strips. I understand that a sanitizing solution for wiping cloths will also be available during operation, and this may be the same sanitizer referenced in the “Surface Sanitizing Confirmation” above.

Cold Holding(Required)

How will you maintain cold foods at proper temperatures?

Refrigeration units

Coolers with ice/ice packs

Both refrigeration units and coolers with ice/ice packs

Not applicable

Thermometer Confirmation(Required)

Yes, I will have a probe thermometer to check food temperatures.

Ready-to-Eat Food Handling(Required)

Yes, all staff will not handle ready-to-eat food with bare hands and will use gloves, utensils, or deli tissue.

Employee Health & Hygiene(Required)

Yes, all staff handling food will be healthy and follow proper hygiene practices, including handwashing.

Hair Restraints(Required)

Yes, all staff will wear appropriate hair restraints (hats, caps, etc.)

Waste Handling(Required)

I will provide:

Garbage containers with liners

Proper disposal of food waste

Grease / Charcoal Disposal(Required)

Not applicable

I will properly contain and remove grease/charcoal waste

Will you cook, heat, reheat, or assemble food on-site?(Required)

Yes

Fuel type for cooking/heating?(Required)

Propane

Eletric

Charcoal

Sterno/Open Flam

None

Other

Propane Safety Confirmation(Required)

Yes, propane tanks will be properly secured and used safely.

Fire Extinguisher(Required)

I will have a fire extinguisher on-site

Operational Readiness(Required)

Yes, I understand my booth must be fully set up and compliant before inspection. I also understand that food service cannot begin until inspection is complete.

Food Permit Details

This information will be used to assist with or verify your Temporary Food Vendor Permit submission.

Permit Facilitation Acknowledgement(Required)

I understand that the La Grange Business Association (LGBA) may use the information provided in this application to assist with initiating or coordinating my Temporary Food Vendor Permit with the Village of La Grange. I understand that I am still responsible for providing any additional information required and complying with all permit requirements.

Menu(Required)

List all food and beverage items you plan to serve

Food Source(Required)

Where will your food and ingredients be purchased or sourced? List all items out, followed by source: Ex. Hamburgers - Sysco, Hamburger Buns - Smith Bakery, etc.

Location of Commercial Kitchen / Commissary(Required)

How will food be transported to the event and kept at safe temperatures during transport?(Required)

Water Source(Required)

I will bring potable water to the site

I will use water provided onsite

Not applicable

Wastewater Disposal(Required)

How will wastewater (from handwashing, cleaning, etc.) be collected and disposted of?

Do you operate a currently-licensed food establishment in the VIllage of La Grange(Required)

Yes

Temporary Food License(Required)

I have already obtained my Temporary Food License from the Village of La Grange

Please help me obtain my Temporary Food License from the Village of La Grange

I am unsure and need assistance

Please upload your Temporary Food Permit from the Village of La Grange(Required)

Max. file size: 1 GB.

Additional Files Upload(Required)

Upload any applicable licenses or certifications, such as: - Health Department Inspection Report - Sanitation Certificate - Mobile Food Vendor License - Cottage Food Registration

Drop files here or

Max. file size: 1 GB, Max. files: 6.

Certificate of Insurance Upload(Required)

Please upload your certificate of insurance. Make sure that your insurance meets all specifed requirements listed at https://lgba.com/la-grange-carnival/apply-to-be-a-food-vendor-at-the-la-grange-carnival/food-vendor-insurance-requirements-la-grange-carnival/

Max. file size: 1 GB.

Responsibility Acknowledgement(Required)

I understand that I am responsible for obtaining and maintaining all required permits, licenses, and approvals prior to operation, and that failure to do so may result in denial of participation or removal from the event.